Why Do Agencies Struggle to Adopt the Right Tools - Even With Budget?

For many government departments, the challenge in adopting new AI tools isn’t a lack of funding, it’s the complexity of procurement procedures and cybersecurity reviews. For example:

• Public tenders require open announcements, price comparisons, and multiple layers of internal approvals often stretching the timeline to 2-3 months or more.
• Tools must provide cybersecurity certifications and audit documentation to pass IT department evaluations.
• It’s difficult to assess the effectiveness of a tool before implementation, making it harder for teams to justify procurement decisions.

As a result, even the most practical and impactful tools struggle to make their way into everyday operations. 

Meeting Ink is Now Approved Under the Government Common Contract – Direct Procurement Made Simple

Meeting Ink is one of the few AI-powered meeting transcription systems listed under Taiwan’s Government Common Supply Contract for Cloud Software Services (AI Category). This listing allows agencies to bypass traditional tender processes and instead purchase the service directly via the official e-Procurement platform.

How to Procure Meeting Ink in 3 Simple Steps:

1. Submit an internal approval request.
2. Use the Government e-Procurement System to place your order.
3. Search for “Meeting Ink” on the platform and complete the purchase online.

Up and Running in Just 1–2 Weeks — Much Faster Than Traditional Implementation. Unlike most government onboarding timelines, Meeting Ink can typically be deployed and trialed within 1-2 weeks. To speed up the evaluation process, procurement officers can also request a personal trial directly through the Meeting Ink website.

Addressing the Top 3 Concerns in Government Procurement

Whether you're piloting within one department or planning a broader rollout across multiple units, Meeting Ink can be easily procured and activated through the official procurement channel.

Ideal for Those Who Need to Recommend Tools and Ensure Accountability

Procurement officers, IT leads, and project managers often bear the dual responsibility of recommending effective solutions while navigating complex approval processes and persuading internal stakeholders.

Meeting Ink’s inclusion in the Common Contract, along with its comprehensive cybersecurity documentation, is designed specifically to support these professionals. There’s no need to draft new tender documents or invent a new process, just begin an internal conversation, and you’re on your way to secure, compliant, and efficient implementation.

Want to Learn More About Government Integration?

If you're exploring smart meeting tools, Meeting Ink offers everything you need to get started on the government side, including a complete implementation guide for public sector use, detailed cybersecurity white paper and step-by-step ordering tutorial for the Common Contract system.

👉Click to view exclusive import plan