Why Are Government Agencies Choosing Meeting Ink?

A central government agency responsible for cultural and administrative coordination faces daily demands - policy reviews, inter-agency discussions, grant evaluations, internal briefings, and report preparation. Documentation is a critical part of these workflows.

Historically, meetings relied heavily on manual note-taking or post-meeting documentation. This resulted in inconsistent record quality, slow turnaround, and communication gaps that impacted decision-making. With the rise of hybrid work and cross-device collaboration, the need for a secure, AI-driven solution became urgent.

Meeting Ink was introduced to meet exactly these needs. Approved under Taiwan’s Joint Government Procurement Framework, the platform ensures security compliance while streamlining IT and procurement approvals - making adoption smooth and scalable for government agencies.

From Weekly Meetings to Cross-Departmental Reports: A New Level of Efficiency

Since implementing Meeting Ink, the agency’s administrative team saw significant improvements in key workflows:

• Real-time transcription during both in-person and virtual meetings
• Automated summarization into bullet points and action items
• Multi-speaker identification for accurate speaker tracking and traceable records
• Cross-device compatibility with enhanced data sharing and archiving efficiency

📌 Use Case Example:
Previously, a grant review meeting required 2-3 staff members to take notes and compile summaries manually and often took hours. Now, one host manages the meeting using Meeting Ink, which delivers a full summary and transcript within 30 minutes, ready for cross-departmental circulation.

Procurement-Ready and Security-Compliant: Simplifying Government AI Adoption

Meeting Ink is one of the first AI-powered meeting tools approved under Taiwan’s Joint Government Procurement Agreement (recognized by the Ministry of Digital Affairs), enabling:

• Bypass of lengthy public tendering
• Fast-track IT approvals
• Immediate deployment by requesting units

It adheres to OWASP security standards and is built for government system integration, with features like:

• IP whitelisting for access control
• Multi-level permission settings
• Usage tracking and backend monitoring

In terms of cost-efficiency, compliance, scalability, and technical security, Meeting Ink meets the public sector’s standards for secure cloud service adoption.

Product Value & Future Outlook: From Tool to Institutional Transformation

Meeting Ink is more than a transcription tool—it’s a foundational platform designed to help government agencies create traceable, integrable administrative data flows. By generating actionable meeting summaries, highlights, and review materials directly from discussions, it enhances transparency and boosts policy execution efficiency.

“We didn’t just build a recording tool—we built a knowledge-ready system module to help government processes become more grounded and traceable.”
— Sung Yeh, CEO, DeepWave

Scalable Applications Beyond Meetings

Following successful adoption, the agency is expanding Meeting Ink’s use to support:

• Automated cross-department meeting report aggregation
• Standardized briefing/report templates
• Action item extraction with responsible-party tracking
• Custom glossaries and bilingual translation modules (in development)

Key Benefits at a Glance

How Meeting Ink Became the Smart Meeting Assistant for Public Sector

This government agency addressed major administrative bottlenecks - fragmented records, siloed information, and manpower strain - by adopting Meeting Ink. More than a productivity tool, it laid the groundwork for smarter knowledge management and cross-agency transparency.

If you're considering introducing an AI-powered meeting solution for your agency or enterprise, Meeting Ink offers tailored packages for public sector use, covering everything from joint procurement and compliance, to real-time recording, summarization, backend control, and usage tracking.

👉 Click here to explore deployment plans